The best attendance app for employees lets staff check in from their own phone, accepts the check-in only inside the workplace radius, locks each account to one phone so nobody punches for a friend, applies your late and half-day rules automatically, and feeds the result straight into salary. FundRaksha HR does all of this from ₹49 per employee per month + GST, with a 30-day free trial.
The five features that matter
- Location check. The check-in should work only inside a radius you set for each workplace. FundRaksha HR sets a separate radius for every office.
- Device lock. Each employee account should be tied to that employee's own phone. Otherwise a colleague logs in and marks attendance for a friend.
- Rules. Shift timings, grace period, late marks, half days, week-offs and holidays, set per person or per roster.
- Exceptions. Forgotten check-outs, corrections and approvals, with a record of who changed what.
- Salary link. Attendance should turn into paid days and loss of pay without exporting to Excel.
Common mistakes when choosing
- Choosing on the check-in screen alone. Every app looks good when you tap "check in". The real test is month end: does the attendance calendar match reality and does salary follow it?
- Ignoring staff without a fixed office. Salesmen, technicians and delivery staff need a field mode, not an office radius.
- Assuming biometric is always better. Machines work at a single gate; they do not help with staff at several sites or in the field. See biometric vs mobile attendance.
- No rules engine. If late marks must be counted by hand, you have only moved the register to a phone.
Checklist for your trial
| Test | Pass if |
|---|---|
| Check in from home | Rejected, because home is outside the office radius |
| Log in on a colleague's phone | Blocked, because the account is locked to the employee's own phone |
| Arrive 20 minutes late | Late mark recorded according to your grace period |
| Forget to check out | Closed at night and flagged for review |
| Three late marks in a month | Your rule applies, for example 3 lates = one half day |
| Month end | Paid days and LOP appear on the salary sheet without manual work |
Worked example: a 30-person office
A CA firm in Ahmedabad has 30 staff, 6 of whom spend most days at client offices. The firm sets its office radius, marks the 6 as field staff, and sets a 10-minute grace period with 3 late marks counting as a half day.
In the first month, the attendance calendar shows present, late and leave days for each person. Two people forget to check out on several evenings; those days are closed automatically and flagged, and the managers confirm them. At salary time, the late-mark half days and an unpaid leave day flow into the payslip automatically. The partner no longer reconciles a register with WhatsApp messages.
On the Standard plan this costs 30 × ₹49 = ₹1,470 a month + GST.
How FundRaksha HR does attendance
- GPS check-in at each office, with its own radius.
- Each account locked to the employee's own phone.
- Office, work-from-home, hybrid and field modes.
- Auto check-out for forgotten check-outs, flagged for review.
- Attendance calendar showing present, late and leave days.
- Biometric devices (ZKTeco and eSSL) on the Enterprise plan.
- Mobile app for employees and managers on Android and iOS, with a web console for HR.
Every plan has a 30-day free trial with your real team, and there is no bill for the trial period. After that, you pay only for active employees in the month. See pricing.
Once attendance is right, salary follows. Try the salary calculator to see how paid days change take-home pay.
Sources
Last reviewed: 2026-10-21. Information for Indian businesses; not legal advice.