FundRaksha HR gives Kolkata employers GPS check-in on employees' own phones (only inside the office radius, one phone per employee), leave, shift rosters and a payroll that computes PF, ESI, PT and TDS, with payslip PDFs and PF ECR, ESI, bank and Tally files. West Bengal profession tax: levied on salaries; take the current slab from the state profession tax portal. Plans cost ₹49, ₹79 or ₹99 per employee per month plus GST, with a 30-day free trial.
Kolkata's workforce and its HR problems
Jute and textiles, tea trading, engineering and foundry, leather and FMCG distribution are the city's main employers. Mills and foundries run shifts; distribution businesses have small office teams and large field sales forces on fixed beats.
Profession tax applies to salaries in West Bengal and is deducted monthly. In Kolkata, shops and establishments registration under the 1963 Act starts online at wbshopsonline.gov.in.
- Salesmen on beats whose attendance is a morning phone call
- Advances given at festivals and recovered irregularly
- Mill and foundry shift registers kept on paper
- Month-end payroll that depends on one accountant
West Bengal payroll rules for a Kolkata employer
West Bengal levies profession tax on salaries, deducted monthly by the employer and paid to the state through its profession tax portal (wbprofessiontax.gov.in). The portal could not be reached when we checked on 21 October 2026, so we have not quoted slabs here. Confirm the current schedule on the portal or with your CA.
Shops and establishments. The West Bengal Shops and Establishments Act, 1963 applies. In Kolkata the Labour Commissionerate's procedure starts online at wbshopsonline.gov.in; registration is also available through the state's Silpasathi single-window portal. The four Labour Codes have been in force since 21 November 2025; state Shops and Establishments Acts continue alongside them.
ESI covers employees earning up to ₹21,000 a month (employee 0.75%, employer 3.25%); PF is 12% from each side. Check cases with the PF and ESI calculators.
How FundRaksha HR handles it in Kolkata
- Field staff supported, with check-in on the employee's own locked phone
- Salary advances with instalments, shown on each payslip
- Shift roster and late marks on Pro
- PF ECR, ESI and PT files, bank transfer CSV and Tally XML from one run
Admins work from the mobile app or the web console, and PAN, Aadhaar and bank numbers are encrypted and masked.
Worked example: a Howrah FMCG distributor
A distributor has 8 warehouse staff and 22 salesmen covering retailers across Howrah and Hooghly. Warehouse staff check in inside the godown radius; salesmen are set up as field staff. Before Durga Puja, ten salesmen take advances of ₹5,000, recovered at ₹1,000 a month.
On Pro at ₹79 per employee (₹2,370 a month plus GST), the advances, PT and ESI deductions all appear on the payslip and the bank file is ready on salary day. PT is set to the current West Bengal slab, taken from the state portal.
Getting started: a one-week checklist
- Import employees from Excel and invite them with your company code.
- Add each Kolkata office, plant or site with its GPS radius.
- Set attendance rules, holidays, week-offs and shifts.
- Enter salary structures and confirm the West Bengal PT treatment on a test month.
- Run payroll, check payslips, then download the PF ECR, ESI, bank and Tally files.
See the salary slip format, FundRaksha in Kolkata and the plans.
Sources
- hr.fundraksha.com (features, checked 21 October 2026)
- hr.fundraksha.com/pricing (plans and 30-day free trial, checked 21 October 2026)
- www.esic.gov.in/coverage (wage limit ₹21,000 a month)
- lc.wb.gov.in/sites/default/files/contentpdf/1455100056SOP Shops and Establishments (1) (1)
- wbprofessiontax.gov.in (state profession tax portal; not reachable on 21 October 2026)
- src/seo/data/cities.js (city industries)
Last reviewed: 2026-10-21. Information for Indian businesses; not legal advice.