Hospital HR software must run a 24x7 shift roster, record attendance on phones or biometric devices, apply rules per shift, handle leave cover, and run payroll with PF, ESI and professional tax. FundRaksha HR Pro (₹79 per employee per month + GST) includes the shift roster, attendance rules per person or per roster, leave with approvals and statutory payroll; Enterprise (₹99) adds ZKTeco and eSSL biometric devices.
Staff groups and how they check in
| Group | Pattern | Attendance method |
|---|---|---|
| Nurses and ward staff | Rotating 3-shift roster | Phone GPS inside the hospital, or biometric at the staff entrance |
| Housekeeping and security | Shifts, often outsourced | Biometric or phone |
| Front office, billing, pharmacy | Day and evening shifts | Phone GPS |
| Home-care nurses and sample collectors | At patients' homes | Field mode |
| Visiting consultants | Often paid per case, not salaried | Usually outside payroll |
Roster and leave cover
In a hospital, approving leave means finding cover. A good system shows the roster and approved leave together, so the nursing superintendent can see a gap before it happens.
- Set shifts: for example morning 7 to 2, evening 2 to 9, night 9 to 7.
- Build the roster with week-offs by person.
- Staff apply for leave on the app; the nursing superintendent approves, then HR.
- Night shift check-outs fall the next morning; forgotten ones are closed and flagged.
- At month end, paid days follow the roster, not a fixed calendar.
Worked example: a 60-bed hospital
A multispeciality hospital in Coimbatore has 140 staff: 70 nurses and ward staff, 30 support staff, 25 in front office, billing and pharmacy, and 15 in home care and sample collection. Visiting consultants are paid separately.
Nurses and support staff punch on two eSSL devices at the staff entrance (Enterprise). Front office and pharmacy use phone check-in. Home-care staff use field mode and claim travel through reimbursements with bill photos. Payroll applies PF and ESI for covered staff, professional tax under Tamil Nadu rules, and exports the PF ECR, ESI and bank files.
On Enterprise, 140 × ₹99 = ₹13,860 a month + GST. A small clinic with 12 staff and no biometric machine could use Pro: 12 × ₹79 = ₹948.
Compliance for healthcare employers
Hospitals and nursing homes are usually covered by the state Shops and Establishments law or as establishments notified under the labour codes, and by PF and ESI once they meet the thresholds. ESI covers employees earning up to ₹21,000 a month in covered establishments, which includes many ward and support staff. Gratuity applies after five years of continuous service (one year for fixed-term employees) under the Code on Social Security, 2020. Check figures with the ESI calculator, PF calculator and gratuity calculator.
FundRaksha HR for hospitals and clinics
- Shift roster with rules per person or roster (Pro).
- Phone GPS check-in per site, one phone per employee; biometric devices on Enterprise.
- Field mode and reimbursements for home-care staff.
- Leave approvals: manager, or manager then admin.
- Admin roles for owner, HR and payroll on Enterprise.
Every plan has a 30-day free trial with your real team, and there is no bill for the trial period. After that, you pay only for active employees in the month. See pricing.
Sources
Last reviewed: 2026-10-21. Information for Indian businesses; not legal advice.