Enter monthly earnings (basic, HRA, allowances) and paid days. The generator pro-rates each earning, deducts employee PF at 12% of PF wages up to the ₹25,000 ceiling (from 17 September 2026), ESI at 0.75% where gross is within ₹21,000, and professional tax for the state you pick, then shows net pay in words in lakh and crore. Click Print / Save as PDF for the payslip. It runs in your browser with no sign-up.
What goes on a salary slip
A payslip is the employee's record of how the month's pay was worked out. Banks, landlords and visa officers ask for it, and it is the first thing an employee checks when the amount credited looks wrong. A clear payslip shows:
- Employer and employee details: company name and address, employee name, ID, designation and department; the UAN if the employee is in PF.
- The pay period and attendance: month, days in the month and paid days, so loss-of-pay deductions are visible.
- Earnings: each component at its monthly rate and the amount actually earned this month.
- Deductions: employee PF, ESI, professional tax, TDS and any advance or loan recovery, each on its own line.
- Net pay in figures and in words, and the employer's own PF and ESI contributions shown separately because they are not deducted.
The generator prints all of these. Leave optional fields such as UAN and bank blank and they are left off the payslip.
How the generator works out each line
| Line | Rule used | Source |
|---|---|---|
| Earned amount | Monthly amount × paid days ÷ days in the month, if pro-rating is on | Common practice for monthly-rated staff |
| Employee PF | 12% of ticked PF-wage rows (basic, DA, retaining allowance), capped at ₹25,000 (or ₹15,000 for months before 17 September 2026) | EPF rates; wage ceiling S.O. 5109(E) |
| Employer PF | 12%: EPS 8.33% of wages up to the ceiling, EPF the balance; plus EDLI 0.5% and admin 0.5% | EPFO |
| ESI | Employee 0.75% and employer 3.25% of gross earned, rounded up, if full-month gross is ₹21,000 or less | esic.gov.in |
| Professional tax | The state's monthly slab on gross earned, with the February amount in Maharashtra and Karnataka | State PT schedules |
PT is filled in for Maharashtra, Karnataka, West Bengal, Gujarat, Telangana, Andhra Pradesh, Assam, Madhya Pradesh, Tripura, Mizoram, Nagaland and Punjab's development tax. For other states (including half-yearly local-body PT in Tamil Nadu and Kerala), choose "enter PT yourself". Add TDS as an "other deduction"; to estimate it, use the salary calculator.
Worked example: October 2026, Pune
Ravi is a sales executive in Pune on basic ₹15,000, HRA ₹6,000 and special allowance ₹4,000 a month (₹25,000). October 2026 has 31 days and he has three days' loss of pay, so 28 paid days.
| Item | Working | Amount |
|---|---|---|
| Basic earned | ₹15,000 × 28 ÷ 31 | ₹13,548 |
| HRA earned | ₹6,000 × 28 ÷ 31 | ₹5,419 |
| Special allowance earned | ₹4,000 × 28 ÷ 31 | ₹3,613 |
| Gross earned | ₹22,580 | |
| Employee PF | 12% × ₹13,548 | ₹1,626 |
| ESI | Full-month gross ₹25,000 is above ₹21,000 | Nil |
| Maharashtra PT | Man earning above ₹10,000 | ₹200 |
| Net pay | ₹22,580 − ₹1,826 | ₹20,754 |
In words: Rupees Twenty Thousand Seven Hundred Fifty Four Only. The employer also pays ₹1,626 of PF (EPS ₹1,129 and EPF ₹497), plus EDLI and admin charges, which appear in the note at the foot of the payslip rather than as deductions.
Mistakes the payslip makes visible
- PF on gross instead of basic + DA. Only tick the rows that are PF wages. If allowances are more than half of total pay, the Labour Codes count the excess as wages; check with the PF calculator.
- Stopping ESI mid-period after a raise. An employee covered on 1 April or 1 October stays covered until the period ends; choose "Always" for that case. See the ESI calculator.
- Wrong PT month. Maharashtra and Karnataka collect ₹300 in February; pick the right pay month.
- Paying below the minimum wage after a VDA revision. Compare gross with your state's current rate before printing.
From one payslip to the whole team
This generator is for a single payslip at a time. FundRaksha HR turns GPS attendance, leave and late marks into paid days, calculates PF, ESI, professional tax and TDS for everyone, and issues payslip PDFs each month, with PF ECR, ESI and PT files. For a written template, see the salary slip format.
Sources
- www.labour.gov.in/static/uploads/2026/09/2b0f1dbbd3769fc388416186ec145328.pdf
- www.esic.gov.in/contribution
- www.esic.gov.in/coverage
- www.mahagst.gov.in/public/uploads/menufiles/PT%20Rate%20Schedule%20updated%20upto%2031.03.
- erajyapatra.karnataka.gov.in/WriteReadData/2025/8459.pdf
- tax.assam.gov.in/AssamTimsInfo/GST/FORMATS/No.%20139%20169350-124%20Dated%2001-04-25.pdf
- mptax.mp.gov.in/mpvatweb/download/act/pdf/PT-Amendment-Act-2018.pdf